- Legal/business identity is verified through appropriate sources.
- Ordering and payment contacts are confirmed.
- Bank-detail changes will be independently verified.
- Supplier capability matches the purchase category.
- References or performance evidence are considered where risk justifies it.
- Delivery capacity and lead times are understood.
- Quality expectations are documented.
- Material continuity risks are considered.
- Required compliance information is current.
- Only necessary personal or confidential information is collected.
Adapt it: Add the approvals, legal requirements, tax fields, system references and retention rules that apply to your organization and jurisdiction.