- Requirement is sufficiently defined for suppliers to price.
- Quantities and units are unambiguous.
- Delivery location and timing are stated.
- Freight treatment is clear.
- Tax treatment is described or left to supplier as appropriate.
- Quote validity period is requested.
- Supplier exceptions and substitutions must be identified.
- Response deadline and communication channel are stated.
- Pricing table gives suppliers a common response format.
- Evaluation basis is established before responses arrive.
Adapt it: Add the approvals, legal requirements, tax fields, system references and retention rules that apply to your organization and jurisdiction.